Event Participation Form: Troop/SU/Volunteer

Event Participation Form: Troop/SU/Volunteer

This form is to be completed prior to attending a community event as a representative of Girl Scouts in the Heart of Pennsylvania OR to alert GSHPA of a future event opportunity. The information provided will help GSHPA stay informed of upcoming participation opportunities, track volunteer engagement efforts, and gather important details about the event.
Submitter Name

First NameLast Name
Submitter Email
example@example.com
Submitter Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Event Purpose
What is the Purpose of this Form Submission:
Are you the Contact Person on the Day of the Event?
Please List the Contact Person Name and Phone Number:
Who Will be Attending (Select All that Apply):
Troop Number:
Service Unit Number:
List Names of Members that are Planning to Attend:
Event Details
Name of Event:
Opportunity Name of Event
Have you Attended this Event in the Past?
Have you Attended this Event in the Past:
Event Schedule:
Opportunity Event Schedule:
Opportunity Event-- Please List Any Event Contact Info: Name, Phone, Email, etc..
Location or Address of Event
Single Day-- Date of Event:

MonthDayYear
Date
Opportunity Date of Event--Single Day

MonthDayYear
Date
Single Day-- Event Start/End Time:

Hour Minutes

AM/PM Option

Until

Hour Minutes

AM/PM Option
Multiple Day-- Start Date:

MonthDayYear
Date
Opportunity Event Start Date-- Multiple Day

MonthDayYear
Date
Multiple Day-- End Date:

MonthDayYear
Date
Opportunity Event End Date-- Multiple Day

MonthDayYear
Date
Link to Event Website or Social Media Page:
Opportunity Link to Event Website or Social Media Page:
Event Host Organization Business/Group:
Event Host Contact Person Name:
Event Contact Person Email:
Event Contact Person Phone:
Please enter a valid phone number.Format: (000) 000-0000.
Certificate of Insurance Required:
Payment Required:
Is there a fee to attend the event as a vendor?
Cost of Event:
Do you Need Supplies:
List Supplies Needed-- If needing the supplies mailed to you, list mailing address:
Example: Flyers, Swag, etc..
Event Demographic (Select 1-2 of the Primary Demographics you Expect at the Event):
Would You Like a GSHPA Staff Member to Join You?
Additional Event Details:
Provide any additional details: Is the event held inside/outside, rain date, equipment provided, size of space, etc...
Please Note: Submission of an event opportunity or request for staff participation does not guarantee participation by Girl Scouts in the Heart of Pennsylvania (GSHPA) staff. Opportunities and requests are reviewed based on factors such as scheduling, staffing, volunteer availability, and alignment with organizational priorities. Thank you for sharing this great opportunity with us and helping us stay connected to our communities!
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Event Participation Form: Troop/SU/Volunteer

Event Purpose

Event Details